Job description

Jurisdiction: Cortland County
City of Cortland
School Districts
Towns
Villages
Jurisdictional Class: Competitive
Adopted: 01/04/93
Revised: 10/19/00
Keyboard Specialist
DISTINGUISHING FEATURES OF THE CLASS:
This is an entry level
clerical title involving responsibility for the performance of a variety of clerical tasks involving the full time or substantial part time
operation of a word processor, computer with word
processing software, or a typewriter. Specific duties vary with the needs of the department. As an employee in this class becomes proficient in the work of the office, more difficult tasks may be performed
which require the application of standard procedures to specific clerical assignments. The work is performed under the general supervision of an administrator or clerical supervisor. Work is reviewed by
immediate observation, checking completed work, periodic or spot checks, crosschecking, or other steps in the clerical process. The duties of a Keyboard Specialist are similar to those of a Clerk except that a
Keyboard Specialist must have the ability to operate an alphanumeric QWERTY keyboard at an acceptable rate of speed. Supervision over others is not a function of this class. Does related work as required.
TYPICAL WORK ACTIVITIES: (Illustrative only)
Receives and organizes work to be typed, determining document format;
Creates letters, forms, records, reports, transcripts, invoices, vouchers, receipts, requisitions, payrolls, schedules, index cards, time cards, class lists, or attendance records using a typewriter, computer, or word processor;
Uses an alphanumeric QWERTY keyboard to type letters from copy, rough draft, longhand notes,
dictation tapes or cylinders and occasionally by independent composition where office policies are well defined;
Proofreads and corrects work, producing accurate, clean and complete typed copy; Answers the telephone, gives routine information to callers, takes messages and makes appointments; Issues and records applications, licenses and permits; Collects money and accounts for monies received;
Sorts, indexes and files letters, reports, invoices, ledger cards, catalogs and other materials; Opens and routes mail;
Places and retrieves material from files, makes simple file searches and maintains charge out records; Checks reports and records for clerical completeness and accuracy; Cuts and proofreads stencils;
May operate photocopying and duplicating equipment;
Makes entries on cards, bills and ledgers from original sources;
May relieve telephone switchboard operators;
Addresses envelopes on a typewriter or by using the mail merge function of a word processor or computer; May keep track of petty cash funds.
Keyboard Specialists working in elementary school principals’ offices in Cortland City Schools only may also perform the following duties:
May relieve teachers of classroom duties for short periods of time by supervising pupils; May assist teachers in the correction of papers, recording of grades and copy and laminating of
instructional materials;
May supervise lunch, recess and bus duty;
May relieve teacher aides of duties for short periods of time.
PERFORMANCE KNOWLEGES, SKILLS ABILITIES AND PERSONAL
CHARACTERISTICS:
Working knowledge of office terminology, procedures and equipment; working knowledge of business English grammar and spelling; working knowledge of business arithmetic; skill in the accurate use of an
alphanumeric QWERTY keyboard at a predetermined rate of speed; ability to perform close, detail work involving considerable visual effort and strain; ability to understand and follow oral and written instructions; ability to maintain neat and legible records; accuracy; tact and courtesy; physical condition
commensurate with the demands of the position.
MINIMUM QUALIFICATIONS:
A. Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing, keyboarding, word processing, or business computer skills; OR
B. One year of full time paid or its part time
equivalent clerical experience involving typing or the operation of a word processor or computer with QWERTY keyboard; OR
C. An equivalent combination of training and experience as defined by the limits of (A) and (B) above.
NOTE: This title replaces the former title of Typist in agencies under the jurisdiction of the Cortland
County Personnel/Civil Service Office. Incumbents in this title have the same promotion rights and
opportunities as they would have enjoyed as Typists. Any person promoted from a position of Typist shall
be eligible for reinstatement to this title as they would have been to the former Typist title.

CIVIL SERVICE APPLICATION REQUIRED

Job Type: Full-time

Pay: $14.78 per hour

Benefits:

• Employee assistance program
• Flexible spending account
• Health insurance
• Retirement plan

Schedule:

• Monday to Friday

Work Location: In person

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