JOB SUMMARY

Project Controls Specialist I: Production and coordination of project schedules with associated reports and analysis for the capital projects of the District’s Engineering and Construction programs. Ensures the quality and frequency of the schedule data and information used in the District’s Project Control System. Performs other duties of a similar nature as may be required.

Project Controls Specialist II: Production and coordination of project schedules with associated reports and analysis for the capital projects of the District’s Engineering and Construction programs. Ensures the quality and frequency of the schedule data and information used in the District’s Project Control System. Collaborates with associated members in the development of scope, schedule, budget and cost data for capital projects and reviews project baseline and progress schedule. Performs other duties of a similar nature as may be required.

ESSENTIAL FUNCTIONS

Project Controls Specialist I:

• Assists in the creation of Work Breakdown Structures (WBS) and development of baseline schedules for capital projects.

• Coordinates with consultants and contractors on development of schedules that meet requirements set forth in the District’s schedule specifications.

• Reviews submitted progress schedules for compliance with District’s guidelines and analyzes schedules for reasonableness compared to project baseline.

• Gathers project progress information from Project Manager and project team members to update and monitor CIP projects.

• After reviews and approvals, incorporates submitted schedules into the master schedule database.

• Assembles and compiles schedule and cost data and input into the Project Controls Systems to ensure appropriate statuses of projects.

• Monitors and reviews project controls data (schedule and cost) for capital projects.

• Assists in preparing status reports and other related project planning and control documentation as requested.

• Interfaces with Project Managers, Program Managers, Design Managers, and Construction Managers to define need for change to budgets and schedules, and identification of variances from the original project plan.

• Prepares reports for use by Engineering and Construction Management.

• Actively participates in program and project status meetings as requested.

• Coordinates with other Project Schedulers and associated District staff.

• Monitors and processes invoices/pay applications for capital projects.

• Performs other duties of a similar nature as may be required.

Project Controls Specialist II:

• Collaborates with Program Managers, Design Managers, Construction Managers and Project Managers in the development of scope, schedule, budget and cost data for capital projects.

• Reviews submitted baseline and progress schedules for compliance with District’s guidelines and analyzes schedules for reasonableness compared to project scope and progress.

• Works with Project Managers, Program Managers, Design Managers, Construction Managers and Project Controls Manager to evaluate schedule status and provide recommendations to address schedule deficiencies or expedite schedules.

• Responsible for monthly project schedule and financial updates to CIP projects.

• Assembles and compiles schedule and cost data and input into the Project Controls Systems to ensure appropriate statuses of projects.

• Implements and documents program baseline documentation: Definitions, WBS dictionary, Project Budget and baseline change requests.

• Develops, maintains, and analyzes integrated critical path schedules for CIP projects in accordance with contract specifications.

• Evaluates and updates data regarding schedule dates, physical percent complete, actual cost and project accruals.

• Participates in project time impact analysis and provides recommendations.

• Provides training to consultant and contractor ensuring the scheduling standards and procedures are followed.

• Monitors and processes invoices/pay applications for capital projects.

• Analyzes schedules progress and performance and identifies developing problem areas.

• Performs other duties of a similar nature as may be required.

KNOWLEDGE, SKILLS AND ABILITIES

• Candidate must possess the ability to interpret design and construction schedules using Critical Path Method; establish and maintain effective working relationships with peers; present ideas clearly (verbally and in writing); strong communication skills to work across the different District programs and projects; recommend corrective actions before problems arise and convey Project Controls/Scheduling practice knowledge to others.

• Familiarity with scheduling software: Primavera (P6) and Microsoft Project; Project reporting systems (earned value as implemented by the District); Capital Projects (Design and Construction) practices in the public and/or private sectors; Microsoft SharePoint; Office equipment including computers and the Microsoft Office Suite of software.

• Candidate must possess the ability to be reliable and punctual in reporting to work as scheduled.

MINIMUM JOB REQUIREMENTS

EDUCATION

• Project Controls Specialist I: Candidate must possess an associate degree in Construction Management, Business Administration or a closely related field.
• Project Controls Specialist II: Candidate must possess an Bachelor’s degree in Engineering, Business Management, Business Administration, Accounting or a closely related field.

EXPERIENCE

• Project Controls Specialist I: Candidate must possess two (2) years of Project Controls experience that may include work performed during internships, co-operative education, and college coursework in working with project schedule and cost data. Experience in a capital project organization or environment preferred.
• Project Controls Specialist II: Candidate must possess five (5) years of project controls experience in working with project schedule and cost data in a capital project organization or environment.

PAY RANGE: USD, Commensurate with Experience

• Project Controls Specialist I: $50,665 - $60,797
• Project Controls Specialist II: $53,886 - $67,358

NEORSD, an Equal Opportunity Employer
The Northeast Ohio Regional Sewer District is an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workforce, recognizing the full range of human differences and similarities. Through our unwavering efforts to leverage the potential of our diversity, we continually strive to build and foster an environment that respects each individual. We encourage and promote innovation, and provide opportunities for all employees to interact, communicate, and realize the full potential of their talents.

Our Employee Benefits & Wellness Programs
We offer a comprehensive employee benefits package including Health Insurance Coverage, Various Retirement Planning Options (Ohio Public Employee Retirement System and Deferred Compensation Plans), Flexible Spending Accounts, Employee Assistance Program, Free Parking at our facilities, Corporate Discounts, and more! We also have an active Health & Wellness Program that promotes a life/work balance.

NEORSD supports the use of hybrid work as a way to help attract and retain talented individuals in public service, increase worker productivity and better prepares the agency to operate during emergencies. This position may be authorized for hybrid work. hybrid eligibility will be discussed during the interview process.

DISCLAIMER: The information outlined in this job description indicates the general nature and type of work performed by employees within this classification. It is not intended to provide a comprehensive inventory of all duties, responsibilities or competencies required of employees within this classification.