Jeffco Public Schools (Jeffco) is located in Jefferson County, Colorado. It is the second largest school district in Colorado serving 69,000 students across 155 schools. The district is the largest employer in Jefferson County with 14,000 employees, providing educational excellence for more than 70 years.

Jeffco embraces the spirit of the West and the natural beauty of the Rocky Mountain region with the county spanning more than 770 square miles running the length of the western edge of the Denver metropolitan area. The district is diverse in both population and geography, from urban to rural, including the mountain communities in the foothills west of Denver.

Overall, Jeffco has 31% of students that qualify for free and reduced lunch, an indicator of poverty, and 34% minority (25% Hispanic) student population. The district is implementing a new strategic plan, Jeffco Thrives 2025 that is focused on providing a world-class education that prepares all Jeffco students for bright and successful futures as local and global citizens. Come join us!

Jeffco Public Schools is a Single-State Employer. All candidates hired by Jeffco Public Schools must reside within the state of Colorado.

Payroll’s Mission and Responsibilities Statement

Our mission is accurate and timely processing of monthly payroll for over 14,000 employees.

Our department is a small but mighty team of nine who collaborate to ensure we are able to meet the mission of our department. We pride ourselves in cross training, documentation and being able to work together to ensure accurate and timely processing to support our employees.

We are seeking candidates experienced with the above and below responsibilities and a deep understanding of payroll practices.

Linked here is our ORG Chart, which details the specific duties that our department performs.

The Jeffco Public Schools Payroll Department is responsible for processing pay adjustments, leaves, terminations, garnishments, and other employee actions affecting pay. Other responsibilities of the team include generating year-end tax forms, reconciling withholding accounts, establishing payroll policies and procedures, and maintaining employee payroll records and reports required by the Jefferson County School District, State and Federal governmental agencies. In addition, the department provides one-on-one assistance to employees regarding payroll issues and questions.

Desired Start Date: 04/24/2023

Monday - Friday 7:30 a.m. - 4:30 p.m.

Tech - Payroll
Monthly Position
FLSA: Non-exempt
FTE: 1.0, Hours/Day: 8.00, Days/Year: 260
Salary Plan, Grade, Step: CSE - Class Emp-260 / 1.0 FTE , R22, Step1
Hourly Rate: $24.12, Annual Rate: $50,171.64 Effective as of: 08-16-2022

Experienced candidates in this field will have consideration for additional steps.

Below are the salary steps for this position.

The successful new hire or rehired candidate will be responsible to complete and incur the fingerprinting and processing fee of $54.50 through an appropriate fingerprinting vendor and the Colorado Bureau of Investigation, within 48 hours of offer acceptance.

SUMMARY: Provide accurate processing of complex payroll data and documents for Payroll, while complying with Federal and State laws, Negotiated Agreements, and District Policy.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Proficiently manage and carry out duties and responsibilities; independently manage area of responsibility unique to sites supported; and effectively cross train with other Payroll Team members for a working understanding of at least two specialty areas (i.e., garnishments, PERA, retirement savings, etc.). Fill in for Payroll Team members during absences and maintain relationships in all areas of work.

Independently perform the specific payroll responsibilities assigned accurately and timely; with in-depth understanding of schools and departments serviced.

Provide accurate processing of complex payroll data and documents to assure precise and timely compensation of District employees while complying with Federal and State laws, Negotiated Agreements, and District policy. Verify accurate payments for new hires, terminations, transfers, leaves of absence, and retroactive pay. Exercise discretion and maintain confidentiality of sensitive data. Organize and prioritize a wide range of tasks with multiple priorities.

Excellent customer service skills and effective verbal and written communications responding to pay related inquiries of more than 14,000 employees and with outside agencies.

Manage and maintain time and labor and additional pays paid through the payroll process for schools/departments for area of responsibility.

Collaborate with Risk Management to ensure accurate workers compensation payments.

Manage the District's Voluntary Retirement Savings benefit programs 403(b), 457, 401(k). Analyze and audit problems, balance and monitor year-to-date payroll deductions and year-to-date limitations.

Coordinate, calculate and manage payments for child support, garnishment, bankruptcies, and federal and state tax liens with the IRS, Colo. Dept. of Revenue, Social Services, Family Support Registry and Courts.

Enter, upload, manage employee payroll deductions/withholdings including, but not limited to dues and charitable giving.

Communicate with Public Employees Retirement Association (PERA) on earning reporting and purchase of service salary explanations etc.

Independently research and solve complex problems, cross train and share information with Payroll Team and other District staff members.

Create and maintain process documentation for your areas of responsibility.

Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EXPERIENCE: Three or more years experience in payroll/human resources and/or business office experience.

EDUCATION AND TRAINING: High school diploma/GED required, and specialized advanced courses in business, technical, or vocational school of up to one year of college in accounting or business courses.

CERTIFICATES, LICENSES, & REGISTRATIONS: FPC or CPP encouraged.

SKILLS, KNOWLEDGE, & EQUIPMENT: Experience with large, complex computerized/integrated payroll and human resources systems, as well as Microsoft Word and Excel, etc.

SUPERVISION: This job has no supervisory responsibilities.

COMMUNITY RELATIONS: Daily contact with persons in the same work unit or building, persons in other departments/buildings. Contact with classified, licensed and administrative staff outside the department, with advisory committees, vendors/contractors, public agencies, general public, and local government to maintain relationships.

DECISION MAKING: Requires analysis and application of payroll processes, systems, District policies/rules/regulations, benefit programs/deductions, and federal/state laws to monitor and make decisions regarding the processing of the District's payroll.

COMPLEXITY OF WORK: Requires independent judgment to determine the best use of methods and resources to accomplish objectives for the Department/District and to interpret District policy and Federal/State laws.

EDUCATIONAL DELIVERY: Support the District by providing accurate and timely salary payments for all District employees and record keeping. Provide direct services for Financial Services and Human Resources. The majority of time is not spent at the school site.

The physical demands, mental functions, and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand and sit. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

MENTAL FUNCTIONS: While performing the duties of this job, the employee is regularly required to compare, analyze, communicate, coordinate, evaluate, and use interpersonal skills.

WORK ENVIRONMENT: While performing the duties of this job, the employee is in an office environment. The noise level in the work environment is usually quiet.

Jeffco Salary Schedules

Jeffco Benefits

The Jefferson County School District does not discriminate on the basis of disability, race, color, creed, religion, national origin, age, sexual orientation, marital status, political affiliation, pregnancy, or gender.