Job description
Overview:
Axle is seeking a highly ambitious, adaptable, structured, and detail-oriented Ethics Specialist to join our vibrant team at the National Institutes of Health (NIH) supporting the Advanced Research Projects Agency for Health (ARPA-H) located in North Bethesda, MD.
Overall Position Summary and Objectives
Deliverables:
1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked
Minimum Education
Associate's
Additional Qualifications:
Field of Study
Software
Skills
Benefits
The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.
Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com
Disclaimer:The above description is meant to illustrate the general nature of work and level of effort being performed by individual’s assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.
Axle Informatics is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).
Axle is seeking a highly ambitious, adaptable, structured, and detail-oriented Ethics Specialist to join our vibrant team at the National Institutes of Health (NIH) supporting the Advanced Research Projects Agency for Health (ARPA-H) located in North Bethesda, MD.
Overall Position Summary and Objectives
The is position will be a Ethics Specialist and will be housed in SRO. Demonstrates an understanding of ethics statutes, regulations, legal decisions, policies, and procedures and their relationship to the functions of the Office. Review the confidential disclosure reports and outside activity requests and reports filed by covered management officials and researches the interests held to assess potential conflicts of interest. Review Sponsored Travel for compliance.
Deliverables:
- Review the confidential disclosure reports and outside activity requests - Weekly
- Review Sponsor Travel for compliance - Weekly
Work Details:
- Provides technical experience needed to assist with developing and maintaining a system to analyze and monitor the organization's adherence to the standards of ethical conduct, policies and laws.
- Work with staff to prepare for program audit of ethics policies, procedures and implementation of the relevant regulations; update electronic and paper files; complete pre-audit questionnaires in preparation for entrance conference.
- Answer inquiries and questions pertinent to submissions as well as general information regarding these matters.
- Communicate with employees to explain Ethics information to employees and respond to Ethics questions and issues.
- Prepares, manages and tracks flow of various documents submitted for ethics review.
- Manage internal process on incoming Sponsored Travel/Official Duty Activities, Protocols and form HHS-717, Confidential Report of Financial Interests in Substantially Affected Organizations for Employees of the NIH:
- Work with staff to review other ethics actions to include, but not limited to, financial disclosures, Outside Activity Requests, through the NIH Enterprise Ethics System (NEES).
- Assists with analyzing, maintaining and updating ethnics database, website and filing system.
- Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office.
- Generate various reports.
- Assist with the Coordination the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, training requests, individual and mass mailings, correspondence, reports and various forms
- Conducts first level review for all requests for outside and official duty activities.
- Review submission for Ethics compliance with governing statutes and regulations.
- Conduct initial technical and/or conflict reviews on the ethics documents and requests.
- Conduct first level review and analysis of all requests for outside and official duty activities, and other actions submitted for ethics review and clearance.
- Schedules ethics training sessions and other activities for staff.
- Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office.
- Provides technical expertise needed to develop and maintain a system to analyze and monitor the organization's adherence to the standards of ethical conduct, policies and laws.
- Work with staff to prepare for program audit of ethics policies, procedures and implementation of the relevant regulations; update electronic and paper files; complete pre-audit questionnaires in preparation for entrance conference.
- Communicate with employees to explain Ethics information to employees and respond to Ethics questions and issues.
- Analyzes, maintains and updates ethnics database, website and filing system.
- Work with staff to organize and maintain shared drive to maintain resources, SOPs, templates and final documentation.
- Provides assistance with the review of conflict of interest statements.
- Work with staff to research situations regarding conflict of interest situations concerning research and collaborative endeavors with private industry, conflicts concerning prior employment ties to academic institutions and private entities, and the disposal of financial holdings.
- Work with staff to provide technical and conflict of interest review on a variety of ethics actions including financial disclosure reports, requests for personal outside activities and official duty activities with outside organizations, board service, recusals, authorizations, and gifts.
- Assists with developing the ethics Standard Operating Procedures (SOP) manual.
- Assist with the generation of work products and documents related to creating and maintaining an internal system to analyze and monitor adherence to the Standards of Ethical Conduct for Federal employees as well as Ethics policies, laws and regulations
- Conducts first level review and analysis for all requests for outside and official duty activities.
- Conduct initial technical and/or conflict reviews on the ethics documents and requests. 4
- Conduct first level review and analysis of all requests for outside and official duty activities, and other actions submitted for ethics review and clearance. 5
- Coordinates and monitors the planning of ethics training activities.
- Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office. 3
- Develops the ethics Standard Operating Procedures (SOP) manual.
- Work with staff to translate requirements and directives into standard operating procedures (SOPs). 2
- Educates staff on new ethical policies and procedures.
- Provide guidance to office staff on administrative policies and procedures. 1
1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked
Minimum Education
Associate's
Additional Qualifications:
Field of Study
- General Business
- Pre-Law and Legal Studies
Software
- MS Office
Skills
- Conducts initial technical and/or conflict reviews on the ethics documents and requests.
- Knowledge of Employment Law, conflict resolution, alternative dispute resolution
- Reports findings either verbally or in writing to the Office Director or appropriate senior Ethics Specialist.
Benefits
- 100% Medical Dental & Vision Coverage for Employees
- Educational Benefits for Career Growth
- Paid Time Off (Including Holidays)
- Employee Referral Bonus
- Profit Sharing
- 401K Matching
- Flexible Spending Accounts:
- Healthcare (FSA)
- Parking Reimbursement Account (PRK)
- Dependent Care Assistant Program (DCAP)
- Transportation Reimbursement Account (TRN)
The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.
Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com
Disclaimer:The above description is meant to illustrate the general nature of work and level of effort being performed by individual’s assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.
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